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Family Educational Rights and Privacy Act of 1974 (FERPA)

In accordance with the Family Educational rights and Privacy Act of 1974 (FERPA), students may inspect and challenge college educational records maintained in their name.  Ringling College of Art and Design’s policy defines a student as any person who attends or has attended the College.  Educational records are defined as any record in any media maintained by the College that is directly related to a student except for the following:  personal records kept by a staff member not accessible to other persons, records created and maintained by the College's operations or security for law enforcement purposes, employment records where employment is not contingent on the fact that the individual is a student, records maintained by a physician, psychiatrist, psychologist or other recognized professional used only for treatment of a student and alumni records containing information after the student is no longer in attendance that does not relate to the person as a student.

Students may inspect and review their educational records upon written request to the Registrar or appropriate records custodian.  Arrangements for access will be made a promptly as possible, but no longer than 45 days from the date of receipt of the request.  The College has the right to refuse a student access to their records under the following circumstances:  the student has an unpaid financial obligation to any College office or department, the student owes overdue materials or equipment to the Library or other College office or department, there is an unresolved disciplinary action against the student, or the educational records requested is an exam or set of standardized test questions.

The College reserves the right to release a student’s educational records without their written consent to college officials who have a legitimate educational interest in the records, including the parents of an eligible student who is claimed as dependent for income tax purposes.  At the discretion of the College, information regarding student abuse of alcohol or drugs not prescribed by a physician may be reported to the parents of students 21 years of age or younger.  Information considered “directory” may be released to other members of the College community without the student’s prior written consent unless the student notifies the College in writing by the end of the first week of classes of the semester.

The College’s complete FERPA policy is available from the Office of Advising, Records and Registration Services.