Student Accounts / Bursar

    About the Office of Student Accounts/Bursar

    The Office of Student Accounts/Bursar is pleased to offer students information which will be helpful in planning and paying for Ringling College of Art and Design educational costs.

    A student’s financial responsibilities to the College include meeting payment deadlines, fulfilling loan or grant requirements, and addressing outstanding balances, even if someone else is making the payments for the student.  As part of the registration process, all students acknowledge they are responsible for payment of their student account and related expenses.

    It is important to understand that information and communications will be geared toward and directed to the student, rather than a parent or guardian.  If a parent or other individual handles the student’s educational finances, students are encouraged to take the first step in their  involvement by discussing the information contained here.

     

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    Mission Statement

    The mission of the Office of Student Accounts/Bursar is to uphold the Vision, Mission and Values of the Ringling College of Art and Design and to safeguard the College’s assets through the provision of exemplary service.

     

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    Contact Information

    The Office of Student Accounts/Bursar is located on the second floor of the Ulla Searing Student Center.

     
    Office Hours are Monday - Friday 8:30am- 4:30pm

    Payment Mailing Address:
    Ringling College of Art and Design
    Attn: Office of Student Accounts/Bursar
    2700 North Tamiami Trail
    Sarasota FL  34234

    Email address:  billing@ringling.edu

     

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    Important Dates

    Payment Due Dates

    Fall Semester 2014
     July 9, 2014 (new students)
     July 16, 2014 (returning students)

    Spring Semester 2015
     December 5, 2014 (all students)

     

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    Billing Statement

    The billing statement follows the student.  Statements are mailed in the student’s name to the student’s permanent address when classes are not in session and are delivered to the student’s campus mailbox when the College is in session.

    Each student is responsible for monitoring their account balance on Self-Service  and keeping track of payment due dates.  Since the student will be the only recipient of the statements, they will need to communicate their account status to anyone else responsible for paying the charges.

     

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    Tuition and Fees

    For the "Schedule of Fees" please click here.

     

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    Late Fees

    If a student fails to meet the payment deadline, the account may be assessed a late payment fee of 10% of the balance due or $100.00 whichever is greater.

    Past Due Indebtedness

    A financial stop will be placed on a student’s record if they owe the College an outstanding debt.  The debt could include, but is not limited to, outstanding tuition, fees, parking fines, and returned checks.  Financial stops may prevent you from participating in pre-registration, room lottery, registration, re-admittance, receiving or having a transcript mailed to another institution, and receiving your diploma. The financial obligation must be paid in full in order for the stop to be removed.  The College reserves the right to cancel the enrollment of a student with past indebtedness; the cancellation of enrollment, however, does not relieve the student of the incurred debt. In the event an account becomes delinquent, the College reserves the right to assign the account to the credit bureau and/or a collection agency, at which time the student will be responsible for all associated collection costs.

     

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    Payment Policy

    Students who are admitted and register for classes at Ringling College of Art and Design are financially responsible for fees and charges associated with those classes.

    Students are expected to keep their accounts current.  Students may not attend classes or be permitted to move into campus residences until their accounts are settled with the Office of Student Accounts/Bursar.

    The billing statement follows the student.  Statements are mailed in the student’s name to the student’s permanent address when classes are not in session and are delivered to their campus mailbox during the academic year.  It is recommended the student check their student account frequently on Self-Service at http://my.ringling.edu.

    See Student Handbook for complete payment policy.

     

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    Methods of Payment

    On Line Payments: Credit card (VISA, MasterCard, Discover and American Express) and electronic check (ACH) payments may be made using our online secure payment portal. Access to this portal is available through the student's Self-Service account.  The student may grant access to other individuals by providing them with their own login and password.

    Checks: Personal or bank checks. (Post-dated checks are not accepted.)  Checks should be made payable to Ringling College of Art and Design and must reflect the student identification number to ensure proper posting.  The College may record the student identification number on any checks processed.

    Bank Wire Transfers: Ringling College of Art and Design accepts wire transfer for payment on the student account.  Wire transfer of funds electronically from a U.S. or international bank to Ringling College may involve bank fees which are deducted from the funds wired to Ringling College.  The net amount applied to the student’s account will be the amount of the wire less the bank fees.  Please remember to reference the student’s name and Ringling College student identification number.

    Please contact billing@ringling.edu for wire transfer instructions.

    Ringling College of Art and Design will defer the payment of the balance due for the semester by the following:

    Financial Aid: Anticipated aid will be deferred for those students with a Financial Aid Notification Letter.  If the anticipated financial aid is reduced or cancelled the student is responsible for the balance due.  The Office of Financial Aid may be contacted at finaid@ringling.edu.

    TuitionPay Monthly Plan (Administered by Higher One): TuitionPay provides you the ability to finance the balance due for both semesters over the academic year, interest free.  Only tuition, fees, room and required board charges may be included in the TuitionPay contract. For more information, visit https://tuitionpay.higherone.com/TuitionPay/Welcome.aspx?welcome.

    PrePaid Plan: To use the PrePaid plan at Ringling College, a Transfer Form must be completed.  Visit www.myfloridaprepaid.com or call 1-800-552-GRAD (4723) for a transfer form.

    Veterans Benefits: Contact your local Veterans Affairs office to discuss your options and complete an application for benefits.  The VA will issue you a Certificate of Eligibility, which you must take to Ringling College of Art and Design’s Office of Advising, Records, and Registration Services.  Once you are enrolled in classes, Ringling College will certify your attendance with the VA.  Benefits payable directly to the Ringling College are treated as a method of payment and will be credited to your Ringling College student account once payment is received by the Office of Student Accounts/Bursar.

    Private Scholarships

    If you receive Private/Third Party scholarship awards, you must provide acceptable documentation prior to the published payment deadline. Acceptable documentation includes a copy of an award letter, billing authorization, or sponsorship letter. Unless specifically stated in the sponsorship letter, all outside scholarships will be applied to the semester in which they are received. Providing this documentation will allow the College to defer the amount. If for any reason the College does not receive payment of the scholarship, the student will be responsible for the amount deferred.

    The Office of Student Accounts/Bursar will notify any student by e-mail when a check needing endorsement arrives.  The student should respond immediately.  Scholarship funds will be applied to the student’s account when received and properly endorsed if needed.  The funds will not be divided between fall and spring semesters unless directed by the donor.

     

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    Credit Balances & Overpayments

    If a student overpays their account, they may be entitled to a refund.  Payments made in any part by a credit card will be refunded as “credit back” transaction to the credit card used for the transaction.  Payments made by debit card in person will be refunded by check.  For those students enrolled in TuitionPay monthly pay plan, the contract will be reduced by the credit balance showing on the current student statement.

    If a student has a credit balance due to payment by personal check and/or financial aid, the refund will be made payable to the student, except for Plus loan recipients (please see below).  If the student has signed up for eRefund the money will be deposited directly in the students bank account and they will be notified by email when the money has been disbursed, otherwise the student will be notified by e-mail to come to the Office of Student Accounts/Bursar and present their student ID to pick up their check. Checks not picked up within 21 days will be mailed to the student’s permanent address.

    If a Plus loan is awarded and disbursed to a student’s account, the credit balance (check) will be issued to the Plus borrower.  The check will be mailed to the address listed in the Office of Financial Aid for the parent borrower. The amount of the check will not exceed the amount received from the lender.

     

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    Refund Policy

    Students who are admitted and register for classes at Ringling College of Art and Design are financially responsible for fees and charges associated with those classes.  Students who officially withdraw from all courses during the first eight weeks of a semester will receive tuition, technology fee, and board refund in accordance with the following schedule:

    Withdrawal before

    the end of:                               Tuition/                 Housing                Board

                                                    Technology fee

                           

    11th day of semester               90%                        None                   50%

    29th day of semester               50%                        None                   None

    57th day of semester               25%                        None                   None

    58th day of semester,

    and thereafter                         None                      None                    None

    In accordance with Florida law, a full refund of tuition and registration fees paid by the student is available prior to the commencement of instruction, if the student submits a written request to the institution within three working days of the payment.  All refunds will be paid within 30 days of the student's official withdrawal date.

     

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    Taxpayer Relief Act/1098T

    To find information regarding the Taxpayers Relief Act, Hope Scholarship Credit and Lifetime Learning Credits, visit:

    IRS - Individuals - Students: http://www.irs.gov/individuals/students/index.html 

    In particular, on the IRS web site, see:

     * IRS Publication 17: Tax Guide for Individuals

     * IRS Publication 970: Tax Benefits for Education

     To find information regarding your 1098T form, visit: http://www.1098-T.com / or call the Zerox Call Center at 877-467-3821.

    1098T forms will be mailed to the student’s permanent address at the end of each calendar year, no later than January 31.  If you have not received one, please visit the website listed above or contact the Call Center to obtain this information.

     

     

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    Red Flag Policy

    For the Red Flag Policy please click here.

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    FAQs

    Who receives my billing statement?
    The billing statement follows the student. Initial billing statements for the fall semester are mailed in the student’s name to the student’s permanent address.  Initial billing statements for the spring semester are delivered to their campus mailbox. Additional statements and eBills are available through the students Self-Service account.  Students can give permission for authorized users to view their eBills.

    Is my statement available on-line?
    Yes, you may access your student statement/eBill through Self-Service at http://my.ringling.edu

    1. Log into Self-Service
    2. Click on the Finances Tab
    3. Click on Make a Payment to open the eBill/ePayment page.

    How do I create an "authorized user" so my parents can access my eBill and make payments on my student account?

    Only students have the ability to add authorized users. To create the authorized user the student will;

    1. Log into Self-Service
    2. Click on the Finances Tab
    3. Click on Make a Payment to open the eBill/ePayment page.
    4. Click on "Add New Pin" you will be prompted to enter a PIN (login ID) and email address for the authorized user. An email will be sent to the email address entered, specifying the login information and a temporary password.

    How many authorized users can I have?

    There is no limit.  Authorized users can be parents, grandparents, relatives, guardians, spouses, friends, employers and third-party sponsors like Veterans Administration counselors, etc.  You can add, change or delete authorized users at any time. 

    What information can authorized users see?

    Authorized users can only see student eBills and make payments on their account.

    What are my payment options?

    Credit card (VISA, MasterCard, Discover and American Express), eCheck (ACH), personal or bank check and wire transfers.


    Can you send a copy of the statement to my parents? 

    As a student, you are responsible for monitoring your balance and for keeping track of payment due dates. Since you will be the only recipient of the statements, you will need to communicate your account status to anyone else responsible for paying the charges other than yourself. 

    If paying by check where do I send payment?

    Ringling College of Art and Design
     Attn: Office of Student Accounts/Bursar
     2700 North Tamiami Trail 
     Sarasota FL  34234

    Do you take credit cards?

    Yes, we accept VISA, MasterCard, Discover and American Express through our secure web portal which is accessible through your Self-Service account.

    When are payments due for the 2014-2015 academic year? 

     Fall Semester 2014:
     July 9, 2014 for new students
     July 16, 2014 for returning students. 

     Spring Semester 2015:
     December 5, 2014.

    Am I required to make a payment if I did not receive my statement? 

    Yes. You are responsible for timely payment whether you receive a statement or not. If you have changed your permanent address, it is up to you to update that information with the Office of Advising, Records, and Registration Services or via Self-Service. 

    Should I make a payment if I don’t know what my financial aid package will be? 

    Yes, if the Financial Aid award has not yet been finalized by the payment due date. You should make a payment based on the previous year, if applicable. If you are participating in the payment plan, upon notification of your award you may either increase or decrease the amount of your contract. If you are not participating in the payment plan, you may request a refund if the award creates a credit balance. Any balance due must be paid immediately to the College. 

    Is my work study award credited to my account? 

    Work opportunity authorized by the Financial Aid award does not show as anticipated aid or credit on the bill because you will receive the funds, when earned, through a payroll check. 

    Will my scholarship show up as a credit? 

    If you receive private/third party scholarship awards, you must provide acceptable documentation prior to the published payment deadline. Acceptable documentation includes a copy of an award letter, billing authorization, or sponsorship letter. Unless specifically stated in the sponsorship letter, all outside scholarships will be applied to the fall semester. Providing this documentation will allow the College to defer the amount. If for any reason the College does not receive payment of the scholarship, the student will be responsible for the amount deferred.

    Do you have a payment plan? 

    Ringling College of Art and Design does not offer an internal payment plan. However, TuitionPay, offers an interest-free monthly payment plan that can make your education payments convenient and more affordable. Instead of lump-sum payments, the TuitionPay plan allows you to pay all or part of your tuition, fees, room/board in manageable monthly installments. You may use the TuitionPay plan to pay your balance after financial aid or in combination with other loans. 

    How do I figure out how much to budget with TuitionPay? 

    For 2014-2015, tuition and fees [not including room and board] for a first-year student is $40,040. This amount with room and board, less any financial aid, if you are a recipient, will determine your yearly TuitionPay contract amount. However, you may contact TuitionPay as early as May to establish an estimated contract. Please remember to budget with TuitionPay for the full academic year. By enrolling in the TuitionPay monthly payment plan, your student account receives a credit each semester for the amount of the semester budget. The Office of Student Accounts/Bursar will credit your student account in advance of making all of the TuitionPay payments. The Office of Student Accounts/Bursar can also provide assistance for determining the contract amount. 

    I am on the TuitionPay monthly payment plan. Why is there a balance on my account? 

    If you are on the TuitionPay monthly payment plan and a balance due still remains, you may have under-budgeted your contract. The Office of Student Accounts/Bursar will review your account with you to determine the amount outstanding. You can pay this amount directly to the College or contact TuitionPay to increase your contract. 

    My TuitionPay contract was terminated. How is this reflected on my account? What do I do now? 

    Once the College receives notification from TuitionPay of a termination or a cancellation, your student account will be updated to reflect the amount paid to date. Any remaining balance is due immediately to the College. 

    What do I do if I have a residence fine, library fine, digital checkout fine, technology fine or parking fine on my account? 

    Inquiries regarding miscellaneous fines should be directed to the respective department:

    Residence Fines – Office of Student Life 941.359.1963
    Library Fines – Verman Kimbrough Memorial Library 941.359.7587
    Digital Checkout Fines - Digital Checkout 941.893.2030 
    Technology Fine - Instituitional Technology 941.359.7633
    Parking Fines – Public Safety 941.351.4742 Click here to pay parking tickets online.

    How do I receive a refund if there is a credit on my account after payment is made or anticipated financial aid is received? 

    If a student has a credit balance due to payment by personal check and/or financial aid, the refund will be made payable to the student, except for Plus loan recipients (please see below). If the student has signed up for eRefund the money will be deposited directly in the students bank account and they will be notified by email when the money has been disbursed, otherwise the student will be notified by e-mail to come to the Office of Student Accounts/Bursar and present their student ID to pick up their check. Checks not picked up within 21 days will be mailed to the student’s permanent address.

    If a PLUS loan is awarded and disbursed to your account, the check will be issued and mailed to the PLUS borrower. The amount of the check will not exceed the amount received from the lender. 

    Payments made in any part by a credit card will be refunded as “credit back” transaction to the credit card used for the transaction.

    TuitionPay participants will have their budget decreased by the amount of the credit. 

    Can my refund be deposited in my checking or savings account?

    Yes. Ringling College offers a great service, called eRefund that gives you the opportunity to have your credit balance deposited directly into your bank account. 

    How do I sign up for eRefund?

    1. Log into Self-Service
    2. Click on the Finances Tab
    3. Click on Make a Payment to open the eBill/ePayment page.
    4. Click on eRefund and fill out the required information.

    Why do I have a hold on my account? 

    A hold placed on your account is due to an outstanding balance. If you have a hold you may be prevented from participating in pre-registration, room lottery, registration, receiving or having a transcript mailed to another institution, and receiving your diploma. The hold will remain on your student account until any outstanding balance has been resolved or all resources have been received. 

    My account is with a collection agency, can I arrange a payment plan with the College instead of the agency? 

    Once your account has been placed with a collection agency, you must discuss payment options directly with the agency.

     

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