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Financial Aid Repeated Coursework Policy 

The Department of Education has recently published new regulations which impact students who repeat courses. These repeat courses may impact your financial aid eligibility and awards for Federal Title IV financial aid. In order for a repeated course to count toward your financial aid enrollment status for financial aid purposes, you may only repeat a previously passed course once (a total of two attempts). If you enroll in a passed repeated course for a third time, this course will not count toward your enrollment for financial aid purposes. This rule applies whether or not you received aid for earlier enrollments in the course.  

Rules:

  • A grade of A, B, C, or D (and any + or – version of the grade) is considered a passed course for financial aid eligibility purposes.
  • A student may receive aid when repeating a passed, failed, or withdrawn course for the first time.
  • A student may receive aid when repeating a course that was previously failed or withdrawn from regardless of the number of times the course was attempted and failed. (Satisfactory Academic Progress Policy still applies.) 
  • A student may receive aid to repeat a previously passed course one additional time. If a student fails the second attempt, no more financial aid will be given to repeat the course a third time. If the second attempt is a withdrawal, then it is allowable for a third attempt.  
  • Once a student has completed any course twice (2 passing grades or 1 passing grade followed by a failed attempt), he or she is no longer eligible to receive aid for that course. If a student retakes a course that is not aid eligible, the credit hours will be excluded from the financial aid enrollment for that semester. 

Allowable Examples: 

  1. Repeated coursework may be included if the student received a falling grade or withdrew from the class. There is no limit on the number of repeats if the student never passes the class.  (Satisfactory Academic Progress Policy still applies).
  2. A student takes AH 192 and receives a grade of W or F. The student repeats the class and receives a D. For financial aid purposes the student is considered to have passed the class. He or she may repeat the class one more time and receive financial aid. If, on the second attempt, the student receives a W, the student can repeat the class again; if a grade is assigned including an F, then the student cannot repeat the course again and the class cannot be counted for enrollment purposes for financial aid.
  3. Courses that are intended to be repeated and passed multiple times, such as EL 221 and ELEC ART. 

When determining credits to financial aid eligibility for a semester and a course falls into a non-allowable status, it will be excluded from the financial aid eligible credit count. This may mean less Pell Grant if the eligible credits fall below 12 hours. No federal loans can be awarded if the financial aid eligible credits are less than 6 credits. 

Chart of Examples:

1st Attempt2nd Attempt3rd AttemptIs Class FA Payable
for Enrolled Semester?
Course 1  
CEnrolledNAYes
Course 2FDEnrolledYes
Course 3DCEnrolledNo
Course 4DFEnrolledNo
Course 5WFEnrolledYes
Course 6DWEnrolledYes

   

Explanations of the Above Examples: 

Course 1: Yes, these credits may be counted, even though the class was previously passed, because it is the first time the class is being repeated.  

Course 2: Yes, these credits are included in the financial aid enrollment because the student is allowed to repeat any failed or withdrawn course until a passing grade is received. Once a passing grade is received, financial aid can pay for the course again. If a grade of A, B, C, D, or F (and any + or – version of the grade) is made on the third attempt; the course will not count again in the calculation for financial aid enrollment.

Course 3: No, this course was previously passed twice and this is the third attempt. Two attempts are the maximum attempts these credits can count toward financial aid enrollment because the course has been previously passed.  

Course 4: No, the class credits are no longer considered for financial aid eligibility because it has been previously passed, and this is the second time it is being repeated. 

Course 5: Yes, because this course has never been passed so it may still be counted toward financial aid enrollment. 

Course 6: Yes, because the second attempt was not completed.  If a grade of A, B, C, D, or F (and any + or – version of the grade) is made on the third attempt; the course will not count again in the calculation for financial aid enrollment.